I've always loved making to-do lists. Even if my to-dos are a bit overwhelming, the act of writing them down imparts a sense of "You’ve got this!"
But it wasn't until I took a class with a time-management specialist that I learned how to make sure the ambitious items on my to-do list actually got done. The secret to staying on top of deadlines, I learned, was to take my to-do's and actually plot them on a calendar. Need to write two articles a week? Block the time out on my work calendar, so no one will schedule meetings with me during that time. (They still do, but that's another story.) Return a call from one of my dear elderly relatives? Saturday morning while I'm out walking. (She really likes to talk.)
That same trick works for getting your financial life on track--and keeping it there. The myriad tasks associated with maintaining an organized financial life seem daunting in list form, but more manageable when spread throughout the year.
In that spirit, here's a 2019 calendar that walks you through many common financial jobs and flags important dates for the year ahead. While some of them are time-sensitive, such as the tax to-do's early this year, many of the others aren't. You should feel free to tackle those in any order you see fit, or to ignore those that don't apply to you or that you've already achieved.
See how you're doing: Are you on track to hit your financial goals? If you're still in accumulation mode, review how much of your salary you managed to save and invest last year; 15% is a reasonable minimum target, but reach for a higher percentage if you're a higher-income person/household. If you're retired, review last year's spending rate to make sure it passes the sniff test of sustainability; this article covers the basics of viable long-term in-retirement spending plans. T. Rowe Price's Retirement Income Calculator is a solid option for assessing whether your current strategy is on track--whether you're still saving or already retired.
Find your best return on investment: The most successful investors consider their total opportunity sets--including not just investment opportunities but debt paydown as well. Are you deploying your money into those opportunities that promise the highest return on your investment? If you have high-interest-rate credit card debt, the answer is easy; you'd be hard-pressed to out-earn that interest rate by investing in the market. It's also worth noting that the new tax laws make itemizing your deductions less attractive than claiming the standard deduction; check with your tax advisor to find out how much of a tax benefit you’re getting from your mortgage interest. If the answer is not too much, that's an argument for paying more on your mortgage than your lender requires you to do. For investors with lower-rate mortgages and tax-sheltered investment options such as 401(k)s to contribute to, it's usually sensible to deploy money into both.
Bump up contribution rates to accommodate new limits: Investors can contribute a bit more to their company retirement plans in 2019 than they did last year: $19,000 for investors younger than 50 and $25,000 for those 50 and older. Assuming your plan is decent, check your elections to make sure you're contributing as much as you possibly can. If you have a high income and earn a bonus, just be sure not to run into the high-class problem of contributing too much too early to earn full matching contributions, as discussed here. While you're at it, consider putting your other investment contributions--to your IRA, for example--on autopilot via automatic withdrawals from your checking or savings accounts. That is apt to help your long-term investment results versus waiting until April to make an IRA contribution, and spreading out your investments help ensure you don't skip that contribution altogether. Contributing $500 per month will get investors under 50 to the $6,000 per year IRA maximum, whereas IRA investors over 50 will need to contribute $583 a month to make it to their $7,000 maximum allowable amount.
Important dates: Jan. 15 is your deadline for paying your estimated taxes for the fourth quarter of 2018 if you are self-employed or retired and don't have taxes withheld from your IRA withdrawals.
Conduct a review of your investments: If you undertook a portfolio review at the end of 2018, there's no need to go back through it. But if you haven't checked up on your investments for a while, it's a good time to do so. Use Morningstar's Portfolio Manager--and especially the X-ray functionality--to check up on your portfolio's allocations to the major asset classes. (Instant X-Ray is the simplest way to take advantage of this functionality if you don't have a portfolio saved on the site.) Even though the going got rough for stocks in 2018's fourth quarter, strong returns in 2017 and before mean many portfolios are more equity-heavy (and higher-volatility) than they were meant to be. This article walks you through the basics of a complete portfolio review.
Check in with your tax professional and gather tax documentation on deductible items: Tax day--April 15--will be here before you know it. That means it's not too early to start gathering your tax-related paperwork (either physical or virtual)--especially 1099s listing any income or gains your holdings have paid out. The new tax laws take full effect with the 2018 tax year; while they're likely to simplify tax filing in the long run, they'll take some adjusting to. Specifically, many fewer taxpayers are expected to itemize their deductions starting with the 2018 tax year, largely because of the new, higher standard deduction of $12,000 for individuals and $24,000 for married couples filing jointly. Some taxpayers may benefit from "bunching" their deductions--saving deductible outlays for a single year to gain critical mass to exceed their standard deductions.
Take a good look at 1099s and W-2s: As these documents roll in, take a moment to gather some intelligence from these numbers before stashing them in a file or copying them onto your tax return. Your 1099 and W-2s provide valuable information about your earnings and investing habits. If your salary has increased, have you also increased your savings rate, including your 401(k) contribution? If you receive piddling levels of income from a number of cash accounts, can you wring a higher level of income from an online savings account? If your mutual funds made sizable capital gains distributions, would you be better off holding tax-friendly index funds or ETFs in your taxable account?
Contribute to an IRA for 2018: April 15 is your deadline for filing your 2018 tax return, and it's also your deadline for funding an IRA for 2018. If you haven't yet made your contribution, it's time to get on the stick. For 2018, contribution limits are $5,500 for those younger than 50 and $6,500 for people older than 50, but they increase to $6,000/$7,000 for the 2019 tax year. Bear in mind that the backdoor Roth IRA maneuver is alive and well for investors who earn too much to contribute to a Roth outright (you simply contribute to a traditional IRA, then convert to a Roth shortly thereafter), but beware of conversions if you have a lot of traditional IRA assets, for reasons discussed here.
Fund your health savings account for 2018: You also have until April 15 to make a contribution to a health savings account if you want your contribution to count for the 2018 tax year. For 2018, individuals with self-only coverage through a high-deductible healthcare plan can contribute $3,450 to an HSA, whereas those with family high-deductible coverage can contribute $6,900. People older than 55 can contribute an additional $1,000 to their HSAs. Those thresholds are going up slightly for 2019, to $3,500 for self-only coverage and $7,000 for family coverage. An HSA can make an excellent ancillary savings vehicle for investors who are maxing out their contributions to their traditional 401(k)s. Contributions are pretax (or deductible if you contribute to an HSA on your own) and compound tax-free, and qualified withdrawals are tax-free.
Know what to save and what to shred: Tax time has a way of reminding us of the shortcomings of our filing systems for financial paperwork. While the pain of digging around for the documents you need is still fresh, resolve to get organized. If your file drawer is bulging with old statements, prospectuses, and utility bills from 2003, it's time to do some culling. Before you start shredding old financial statements and trade confirmations, make sure that you have documentation regarding your cost basis--or that your financial provider does. (Mutual fund companies and brokerage firms are now required to maintain cost-basis information, but that wasn't the case until this decade.) This article details what you can safely get rid of, as well as the documents that you should keep--either in hard copy or electronic form. It also details the documents that are best filed in a safety-deposit box, fireproof box, or password-protected document.
Go paperless: Your financial providers have probably been badgering you for years about switching over to electronic delivery of your statements. It's time to take them up on it. After all, each piece of financial documentation that passes through the mail puts you at greater risk of financial fraud; you're likely paying extra fees for paper document delivery, too. Before going paperless, make sure that your computer security is up to snuff and that you can readily retrieve all of the data you rely on using the company website.
Create a master directory: Every household needs a basic document outlining financial accounts, along with the provider name, account number, URL, and the names of any individuals they work with. You can create a simple spreadsheet, or use this template. Whatever you do, encrypt your document (or keep it under lock and key) and alert a trusted loved one of its existence. This article coaches you on preparing such a directory.
Important date: April 15 is your tax-filing deadline. It's also your deadline to file an extension if you need more time. Individuals will also need to make their quarterly estimated tax payments by this date. Finally, April 15 is your deadline to make an IRA or health savings account contribution for the 2018 tax year. (See above.)
Assess your emergency fund: Unexpected expenses can crop up no matter your life stage, making it essential to hold liquid reserves--apart from your long-term retirement assets--to defray them. For most households, holding three to six months' worth of living expenses in true cash instruments is a good starting point, though investors who earn high salaries or have volatile earnings streams will want to hold more.
Assess liquid assets if retired: Retired people will want to hold even more cash, in case one of their income sources is disrupted for some reason. Knowing that their near-term income needs are covered can also help retirees ride out volatile times with their long-term portfolios. This article details the bucket system for managing a retirement portfolio; the system employs dedicated cash reserves, then takes on more risk with longer-term portions of the portfolio.
Create or review your investment policy statement: Running your portfolio without an investment policy statement is a little like trying to build a house without any blueprints. Your IPS needn't be complicated, but it should convey the basics of what you're trying to achieve: your financial goals and expected duration/completion, your asset-allocation policy, your criteria for selecting investments, and the specifics of how--and how often--you'll monitor the whole thing. You can use this template for your IPS, or craft your own. If you already have an IPS, it's a good time to review it to make sure that it syncs up with your current situation and reflects your current belief system and investment approach.
Create a retirement policy statement: Retired people should also craft a document that addresses the specifics of their spending strategies: their targeted income needs and how much of them will be covered by pensions and Social Security; their portfolio spending rate and the extent to which it might change over time; and whether they're using an income-centric, total-return, or blended approach. This article provides a template for a retirement policy statement, and walks you through the steps to take when creating your own.
Important date: Investors who are paying quarterly estimated tax payments will need to have them in by June 15.
Evaluate the viability of your portfolio and your plan: Midyear is a good time to conduct a portfolio checkup, because you have time to course-correct if you've gotten off track. Focus on the fundamentals of your plan and your portfolio, including its asset allocation, whether your savings and spending rates are on track, and salient changes with your holdings.
Conduct a cost audit: In addition to checking up on your portfolio plan, it's also worthwhile to periodically assess the costs you're paying to keep the whole thing running. Because they rarely write a check for financial services, most investors are tremendously insensitive to the dollars and cents they're forking over for fund management, trades, and advice. Spend some time reviewing these costs and translating those percentages into dollars and cents; then see if you can shave them down. Swapping high-cost funds for lower-cost ones is one of the easiest ways to bring your cost load down; investors can buy broad-market index funds for well under 0.1%.
Conduct a tax audit: In addition to checking up on your portfolio's direct costs, also conduct an audit of the drag taxes are exerting on your return. Your 2018 tax return can serve as a valuable guide to the tax efficiency of your portfolio. Are you taking maximum advantage of your tax-sheltered options, including 401(k)s, IRAs, and HSAs? Have you revisited your decision about whether to make traditional or Roth contributions to your IRA and company retirement plan? Are aftertax 401(k) contributions a reasonable option for you if you're a high-income earner who's maxing out the other usual retirement receptacles? If your taxable holdings kicked off substantial capital gains distributions in years past, see if you can't make some tax-efficient tweaks, such as switching to index funds and ETFs for your equity exposure and adopting municipal bonds for your near-term cash needs.
Craft or revisit your estate plan: Planning for your own disability or mortality isn't pleasant, which is probably why estate planning falls by the wayside in so many households. Others may assume that estate planning is unnecessary for them, given that the estate tax exclusion is currently over $11 million per individual. But a basic estate plan--in which you determine who will inherit your assets, serve as a guardian for your minor children, and make important decisions on your behalf if you cannot make them yourself--is a must for people at all life stages and wealth levels. Do-it-yourself estate-planning kits are increasingly easy to come by and may help you tick some of the boxes if your situation is very straightforward. But many of us have special situations--special-needs loved ones, our own businesses, or complicated family situations, for example--that call for a customized estate plan drafted by an attorney. This article discusses some of the key estate-planning documents that everyone should have.
Review your beneficiary designations: Many investors aren't aware that beneficiary designations for 401(k)s, IRAs, and other accounts supersede the information they've laid out in their wills. Thus, if you've gone to the trouble of drafting a will or creating trusts, it's essential that your beneficiary designations sync with what's in those documents. This article discusses what to keep in mind when naming beneficiaries.
Get a plan for your digital estate: Do you have a plan for your digital footprint--your social media or email accounts, for example? Most people don't. This article walks through what you need to know when minding your digital estate.
Review your long-term-care plan: Long-term care is another one of those topics that is no fun to think about and, unfortunately, there are no easy answers about whether to buy insurance or self-fund using your own portfolio. To make an informed decision, it's helpful to understand the likelihood that you'll need long-term care, the potential duration, and the costs. This article provides some fresh statistics on all of these matters, and this one discusses some key terminology surrounding long-term care.
Important date: Investors who are paying quarterly estimated tax payments will need to have them in by Sept. 15.
Kick college funding into high gear: Are your children or grandchildren growing by leaps and bounds, yet you haven't given their college plans more than a nervous thought (or two or three)? If so, it's time to take a hard look at how you'll pay for it. This article discusses the key investment wrappers to use for college savings. Meanwhile, Morningstar's Save for College center provides a wealth of information on 529 plans and college funding in general.
Important date: If you received an extension on your 2018 tax return, you must have the return completed and postmarked by Oct. 15 of this year.
Conduct an insurance review: Most employers offer open enrollment for health insurance at year end, but it's also a good time to take stock of your other types of insurance. This article assesses some of the key insurance types to consider.
Watch out for capital gains payouts: Mutual funds typically distribute capital gains in December, and by November, fund companies are usually publishing estimates of their impending distributions. At a minimum, you want to avoid buying a fund just before it makes a distribution.
Be generous: If giving financial gifts to loved ones is on your to-do list, you can be exceptionally generous without making your estate susceptible to the gift tax. For 2019, each individual can gift up to $15,000 per person per year without having to file a gift-tax return, and all but ultrawealthy, ultragenerous people will never pay gift tax during or after their lifetimes. Year end is also a good time to squeak in charitable contributions that may lower your tax bill. With the new higher standard deduction amounts that kicked in in 2018, taxpayers may find it helpful to bunch their itemized deductions into a single year while claiming the standard deduction the next. Investors who are subject to required minimum distributions can direct their RMDs to charity via a qualified charitable deduction, thereby reducing their taxable income for the year.
Conduct a year-end portfolio review: There's no telling how the market--and in turn your investments--will perform in 2019, but year-end is a good time to check up on your portfolio. If you own investments in your taxable account that have lost value, selling to generate a tax loss is a way to find a silver lining. The 0% long-term capital gains rate is also in effect for 2019, so investors whose income puts them under the thresholds may be able to engage in tax-gain harvesting. And investors at all income levels can improve their portfolios by repositioning within their tax-sheltered accounts, where they'll pay no taxes following changes as long as the money stays inside the account.
Take your required minimum distributions: If you're post age 70 1/2, you know the drill: Dec. 31 is your deadline for taking required minimum distributions from your tax-deferred accounts, such as IRAs and 401(k)s. Affluent retirees love to hate their RMDs, but I always recommend that retirees trim their distributions from holdings they wanted to prune anyway--positions that have grown too large, for example, or funds and stocks that have outlived their usefulness. If you're in the enviable position of not needing your RMDs to live on, consider steering a portion of the distribution, up to $100,000, to charity via the qualified charitable distribution maneuver.
Important date: Dec. 31 isn't just New Year's Eve, it's also your deadline for a number of financial to-do's, such as 401(k) contributions. Investors who are required to take minimum distributions from traditional IRAs and 401(k)s will need to do so by Dec. 31, too.