These snippets have prevented all sorts of minor frustration as well as some potential embarrassment for typos.
Regular readers know I'm a big proponent of personal productivity, and I try to identify and recommend apps that simplify mundane tasks and increase efficiency. One app I've been using for nearly two years is TextExpander (Mac OS X, $34.95), recommended in my column back in July 2011 (see Save Time, Reduce Errors with Text Expanders).
Recently I received a few questions on how I use TextExpander in my business to save time and minimize typos. For this month's Quickview update, I'm going to highlight the TextExpander "snippets" I find most beneficial.
But first, to illustrate the productivity I've personally gained from TextExpander, here are my most recent statistics captured by the app:
--Snippets expanded: 8,342
--Characters saved: 296,883
--Hours saved: 14.14 at 70 words per minute
Here are the top TextExpander snippets I routinely use.
I run a paperless office, so I scan many documents on a regular basis. Part of my file-naming convention when scanning documents is to insert the current date in year-month-day format at the beginning, e.g. 20130423. Labeling files this way facilitates sorting when viewing folders of many files. Yes, adding the year-month-day text is a little redundant, as one can sort by the "Date Created" field in a file explorer window, but I find the label saves several clicks when I'm trying to search for files by date range.
GV is an acronym for Google Voice, the VoIP phone service I use for my business phone number (see Quickview: Upgrade Your Outdated Phone System). I'll never again transpose the digits in my phone number when typing it, giving out the wrong phone number to a client. Expanding my snippet results in my 10-digit number properly formatted including the parentheses and hyphen.
PST is my acronym for "paste," which pastes information from my computer's clipboard. I constantly copy and paste text between Word, PowerPoint, Keynote, Google Chrome, and other programs, but I hate absolutely it when I paste text into a program but also get the formatting along with it (e.g., bold, Calibri font, Heading 2 style, etc.).